One System from Bid to Billing to Closeout
Proposal to Cash & CLM
Most contractors run the contract lifecycle across a dozen disconnected tools: a proposal shop, a pricing spreadsheet, a contracts repository, a billing system, and a separate revenue workbook, none of which agree with the ERP. Proposal to Cash closes that loop. Solicitation, proposal, award, modifications, billing, revenue, and closeout live in one system that writes back to SAP, so every obligation and every dollar is traceable from the bid that created it to the cash that closed it.
POWERED BY EMBEDDED PARTNERSHIPS
Twenty5 IPE
Pricing and estimating engine
Dassian
Government billing and cost-based billing
SAP S/4HANA
System of record for finance, SD, and Project System
Why the Lifecycle Breaks Down
The lifecycle is stitched together from disconnected tools
Proposals, pricing, contracts, modifications, billing, and revenue each live in their own system. Nothing reconciles cleanly, and the ERP is always the last to know.
Compliance and clause obligations fall through the cracks
FAR and DFARS clauses, flowdowns, and deliverable obligations are tracked in spreadsheets. When a clause changes or a mod lands, nobody is sure what it actually obligated.
Billing and revenue drift away from the contract
Cost-type, fixed-price, progress, and performance-based billing each need different treatment. Manual billing and revenue recognition drift out of alignment with the contract and the actuals in the ERP.
Modifications rewrite the deal with no clean audit trail
A single mod can change values, funding, clauses, and delivery. Without full-snapshot versioning and field-level control, reconstructing what changed and when becomes an audit exercise.
From Bid to Cash, End to End
One system carries the contract through every stage, and every stage writes back to the ERP.
Capture & Solicitation
Import solicitations from SAM.gov, build a solicitation library, and shred Section L and Section M into an evaluation and compliance model against a live clause corpus.
Proposal & Pricing
Generate proposal content with compliance mapping, then price and estimate through the embedded Twenty5 IPE engine so the number in the proposal is the number you can defend.
Award & Setup
Turn the award into a structured CLIN and SLIN contract, push it to SAP as an SD contract with a Project System and Financial Breakdown Structure, and stand up the cost objects that will collect the actuals.
Execution & Modifications
Track obligations and requests for reinstatement, and manage every change through a full-snapshot modification engine with field-level control so each version is reproducible and auditable.
Billing & Revenue
Run cost-type, fixed-price, progress, and performance-based billing with WAWF and SF1443 form generation, post back to SAP, and recognize revenue under ASC 606 across performance obligations.
Closeout & Analytics
Drive FAR closeout against an SLA clock and report across the portfolio with executive, pre-award, and post-award analytics plus contract backlog.
Capabilities in the Solution
Capture & Proposal Development
From solicitation intake to a compliant, evaluator-ready proposal.
- SAM.gov solicitation import into a searchable solicitation library
- Section L and Section M shred into an evaluation and basis-of-award model
- AI-assisted proposal drafting with compliance mapping
- Opportunity, solicitation, roles, people, and action item tracking
Clause & Compliance Intelligence
A living clause corpus that turns FAR and DFARS text into tracked obligations.
- Clause corpus with instance and obligation modeling
- Automated clause identification and risk scoring
- Flowdown management to subcontracts
- Obligation register linked to the contract and its mods
Pricing & Estimating
Defensible pricing powered by the embedded Twenty5 IPE partnership.
- Integrated pricing and estimating with Twenty5 IPE
- Cost element and rate structures aligned to the proposal
- Basis of estimate carried through award into the ERP
Contracts, Modifications & Field Control
The contract as a living record, not a stack of documents.
- CLIN and SLIN contract structure with recursive vehicles and orders
- Full-snapshot modification versioning with Block 14 handling
- Field-level control governing what each mod can change
- Corporate agreements and vehicle management (IDIQ, BPA, OTA)
Billing & Revenue Recognition
Every billing type, aligned to the contract and posted back to the ERP.
- Cost-type, FFP, progress, and performance-based billing
- WAWF and SF1443 form generation
- ASC 606 revenue recognition across performance obligations and CLINs
- Billing cockpit with true-up and SAP post-back, powered by Dassian
SAP & ERP Integration
A CLM front office wired to SAP S/4HANA as the system of record.
- Awarded contracts create SAP SD contracts and deliveries
- Project System and Financial Breakdown Structure generation
- Cost objects with live ACDOCA and COOI actuals on the Costs tab
- Also integrates with Oracle, Microsoft Dynamics, and other ERPs
Signature, Portal & Analytics
Close the deal, share it, and see the whole portfolio.
- DocuSign-style e-signature with a provider seam
- Customer portal with magic-link and OTP access
- Executive, pre-award, and post-award analytics with snapshots
- Ask-the-data querying and contract backlog waterfall
Built for These Industries
Common Questions
- What is Proposal to Cash contract lifecycle management?
- Proposal to Cash is Mach12's contract lifecycle management (CLM) solution. It runs the entire government contract lifecycle in one system: capture and solicitation shredding, AI-assisted proposal development, pricing and estimating, award, contract modifications, obligation tracking, billing, ASC 606 revenue recognition, and FAR closeout, integrated with SAP S/4HANA.
- What contract types does it support?
- It supports firm-fixed-price (FFP), cost-type, time-and-materials, progress payments, and performance-based payments, along with contract vehicles such as IDIQ, BPA, and OTA. Orders are modeled as recursive contracts so vehicles and their orders live in one structure.
- Does it handle FAR and DFARS compliance and clause flowdown?
- Yes. A living clause corpus turns FAR and DFARS clause text into tracked obligations, scores clause risk, and manages flowdown to subcontracts. Obligations are linked to the contract and to every modification that touches them.
- How does billing and revenue recognition work?
- The billing engine handles cost-type, fixed-price, progress, and performance-based billing, generates WAWF and SF1443 forms, and posts back to SAP. Revenue is recognized under ASC 606 across performance obligations and CLINs, with a billing cockpit for true-up. Government billing is powered by our partnership with Dassian.
- Does it integrate with SAP S/4HANA?
- Yes. Awarded contracts create SAP SD contracts, deliveries, Project System structures, and a Financial Breakdown Structure, and the Costs view reads live ACDOCA and COOI actuals against contract cost objects. It also integrates with Oracle, Microsoft Dynamics, and other major ERPs.
- Who is it built for?
- It is built for contracts, finance, and business development teams at aerospace and defense contractors, professional services firms, and other project-centric, compliance-driven organizations that manage the full lifecycle from bid to cash.
- Is it available today?
- It is in Early Access. Core proposal, contracts, modifications, billing, revenue recognition, and SAP integration are functional and in use with design partners. We onboard a limited number of early access clients while we harden the solution for broader release.
See It on Your Contracts
Functional today and in use with design partners. Core proposal, contracts, modifications, billing, revenue recognition, and SAP integration are built. We onboard a limited number of early access clients while we harden the solution for broader release.